How to Use Smart Calendar Management

Navigate to your calendar management system:

• Log in to your TrueBookings admin dashboard
• Click on the "Settings" tab in the navigation
• Select "Policies" from the settings sub-tabs
• Set minimum stay requirements and availability rules

Configure your property's availability settings:

• Default Availability: Set your property as available by default
• Advance Booking Window: Set how far in advance guests can book (e.g., 6 months)
• Minimum Stay Requirements: Set minimum night requirements for different periods
• Check-in/Check-out Days: Specify which days of the week allow check-ins
• Buffer Time: Add buffer days between bookings for cleaning

Mark dates when your property is not available:

• Personal Use: Block dates when you plan to use the property
• Maintenance: Block dates for repairs, renovations, or deep cleaning
• Seasonal Closures: Block off-season periods if you don't rent year-round
• Local Events: Block dates during major local events if you prefer
• Emergency Blocking: Quickly block dates for unexpected issues

Configure your availability rules in the Settings > Policies section:

• Weekend Minimums: Set 2-3 night minimums for weekends
• Holiday Requirements: Longer minimum stays for major holidays
• Seasonal Rules: Different minimums for peak/off seasons
• Advance Booking: Require bookings X days in advance
• Last-Minute Rules: Special rules for same-day bookings

Set up cancellation policies in the Settings > Policies section:

• Flexible Policy: Free cancellation up to 24 hours before check-in
• Moderate Policy: Free cancellation up to 5 days before check-in
• Strict Policy: Free cancellation up to 14 days before check-in
• Custom Rules: Set your own cancellation terms
• Refund Amounts: Specify partial or full refunds

Handle incoming booking requests efficiently:

• Instant Booking: Allow guests to book immediately for available dates
• Request Approval: Review and approve booking requests manually
• Auto-Decline Rules: Automatically decline requests that don't meet criteria
• Booking Notifications: Receive alerts for new booking requests
• Response Time: Set expectations for how quickly you'll respond

Manage booking changes and cancellations:

• Cancellation Processing: Quickly process cancellations and update availability
• Date Changes: Allow guests to modify their booking dates when possible
• Automatic Reopening: Automatically make cancelled dates available again
• Refund Processing: Handle refunds according to your cancellation policy
• Guest Communication: Notify guests of any calendar changes

Leverage calendar data to optimize your rental business:

• Occupancy Rates: Track how often your property is booked
• Booking Patterns: Identify peak booking times and seasons
• Revenue Tracking: Monitor earnings by date and season
• Guest Behavior: Understand booking preferences and lead times
• Performance Metrics: Use data to improve pricing and availability

Manage your calendar on the go with mobile features:

• Mobile App: Access your calendar from anywhere with the TrueBookings mobile app
• Quick Blocking: Block dates instantly from your phone
• Push Notifications: Receive instant alerts for new bookings
• Offline Access: View your calendar even without internet connection
• Emergency Management: Handle urgent calendar changes remotely